ABA CRM for intake and supervision — not just session billing.
CentralReach handles session billing and clinical data beautifully. It doesn't show your intake coordinator the seven families stuck in funding verification, or your clinical director that two BCBAs are 12% under their supervision-hour cap. Ahmeego does. Live at aba.ahmeego.com.
The KPIs that actually run a aba therapy floor
These aren't custom fields. They're the columns that already exist when you open your aba therapy demo:
- Client Roster · Active — Total active clients, by location and clinician.
- Today's Sessions · Scheduled — With confirmation status and clinician.
- Authorization Utilization — Hours used / hours authorized, by client. Renewal alerts.
- BCBA Supervision Hours — By BCBA — supervision logged vs supervision required.
- Intake Pipeline · by stage — Inquiry → Insurance Verify → Assessment → Active.
- Waitlist · days — Median time from inquiry to first session.
What's built in (no custom-objects required)
Client roster + intake pipeline
Active clients with BCBA assignment, authorization utilization, last session. Intake pipeline stages with stuck-in-stage alerts.
Authorization utilization watch
Hours used vs authorized by client. 30-day renewal warning. Funder breakout (Medicaid, BCBS, etc.).
BCBA supervision tracking
Supervision hours logged per BCBA × BT. Underwater BCBAs flagged before audits hit.
Funding source rollup
Active client mix by payer. Net authorized hours by funder. Waitlist by funder.
AI coaching for clinical directors
My Day surfaces stalling intakes, supervision gaps, authorizations expiring. Stand-up script written for the morning huddle.
HIPAA-aware
Client name + DOB hashed in non-clinical views. Audit log on every PHI read. Row-level access by clinician/role. BAA available.
Why generic / adjacent tools fall short for aba therapy sales
We don't think these tools are bad — many are excellent at what they do. They just don't show the production picture a floor manager needs at 9 a.m.
| Tool | Where it leaves a gap for aba therapy teams |
|---|---|
| CentralReach | Industry-standard for session data, billing, clinical documentation. Not designed as a daily intake-floor coaching surface. Often used alongside Ahmeego — CR for clinical, Ahmeego for ops. Read the full CentralReach comparison. |
| Rethink Behavioral Health | Strong clinical content + curriculum. Lighter on intake pipeline coaching for ops. |
| Catalyst (by DataFinch) | Session-data focused. Excellent for data collection, weaker as a floor view for the intake / scheduling team. |
| Salesforce Health Cloud | Enterprise. 6+ month rollout. Overkill for most clinics. |
| Spreadsheets + Trello | What most clinics actually use for intake tracking. Ahmeego is the spreadsheet, automated and HIPAA-aware. |
Read the deep-dive: Ahmeego vs CentralReach →
Pricing for aba therapy teams
One flat build fee. Unlimited seats. No per-rep upsell, no "platform tax." Most aba therapy teams (5–50 reps) land in the standard tier. See the full breakdown on pricing.
Frequently asked questions — ABA Therapy
Does Ahmeego replace CentralReach?
No. CentralReach holds your clinical data, session notes, and billing. Ahmeego sits one layer above — at the operations and intake floor view. Most ABA clinics use both: CR for clinical, Ahmeego for intake/ops coaching.
Is it HIPAA-compliant?
Yes — with a signed BAA. Client names + DOBs are hashed in non-clinical views. Audit log of every PHI read. Row-level access control by role. Cloudflare's underlying infrastructure carries SOC2 + HIPAA-eligible storage.
How are authorizations tracked?
Each client carries an active authorization (funder, hours authorized, hours used, expiration date). Utilization is calculated nightly. Authorizations expiring in 30 days surface on the floor view automatically.
Can I track BCBA supervision compliance?
Yes. Each session can be tagged as supervised. The BCBA Supervision view shows hours supervised per BCBA × BT relationship vs the required ratio for each state.
What about funding source / payer mix?
First-class. Active clients break down by payer (Medicaid, BCBS, Aetna, etc.). Intake pipeline shows where insurance verification is the bottleneck. Waitlist segments by funder.
Does it work for a multi-location clinic?
Yes. Per-location rollup, with per-location supervision compliance, per-location waitlist, and a parent view that aggregates across locations.
Prefer a 20-minute call?
If a form feels heavy, book a quick call with John instead. We'll talk through what you'd track, your team size, and whether this is a fit — no pitch.
Book a 20-min intro call →Your aba therapy CRM, live in 14 days.
Skip the 90-day Salesforce build. Pick the aba therapy demo, request your tracker, and we configure it for your team — your week, your KPIs, your rollup rules.