How to Get Your Own Real-Time Sales Tracker — Setup, Cost, and Timeline

Three things happen after you submit the intake form: we look at your team's shape, we configure a tenant, and we hand you the keys. Most setups go live within 48 hours. Here's exactly what happens and what it costs.

The intake form

The 5-minute intake asks five things that matter:

1. Your industry — so we pick the right starting brand profile
2. Your metric label — ALP, GCI, units, revenue, billable hours, whatever you measure
3. Your team structure — how many teams, how many reps
4. Your commission week — Sunday midnight? Monday? Wednesday noon? It matters.
5. Where your data lives today — GroupMe, Slack, web forms, CRM, spreadsheets

That's it. Five fields with real-world implications. Everything else (color palette, owner name, team names) is fine-tuning.

The setup timeline

1. Hour 0–4 · Configuration

   Brand profile + tenant scaffold

   Your tenant goes into the brand registry. White-label colors, your owner name, your team names, your goals — all configured in one ~20-line file. A new D1 database table gets your initial data.

2. Hour 4–12 · Data wiring

   Connect your activity source

   GroupMe? We wire the webhook. Slack? Bot install. Web forms? POST endpoint. CRM? API sync (HubSpot, GHL, Salesforce all supported). Real-time ingest live within a day.

3. Hour 12–24 · Backfill + branding

   Historical backfill + domain

   If you've got historical activity data (90 days is the sweet spot), we backfill it so the dashboard isn't empty on day one. Your subdomain (e.g. tracker.yourdomain.com) gets a TLS cert and routes to your tenant.

4. Hour 24–48 · Walkthrough + handoff

   Live walkthrough + admin training

   30-minute call: we walk you through every panel, show you how to add/remove reps, how the AI coaching reads your data, and what to expect on your team's first week. You walk away with admin access and a written runbook.

What you actually pay for

	One-time setup	Monthly
Starter (1 team, <10 reps)	$500	$150/mo
Standard (multi-team, 10–30 reps)	$1,000	$250/mo
Multi-rooftop (30+ reps, multiple locations)	$1,500–2,500	$400–600/mo
Custom build (new vertical, novel integrations)	$2,500+	Quoted

Per-seat cost is $0. A team of 50 costs the same to host as a team of 5 — the Cloudflare bill is rounding error. What you're paying for is setup work, monthly maintenance, Claude AI usage, and the relationship.

What you get

• White-labeled subdomain on your domain (or a free *.ahmeego.com subdomain)
• Owner view — month-to-date pace, team race chart, ALP velocity, burnout watch, all live
• Coach dashboard — per-rep AI-coached insights, slowing-down panel, movers panel
• My Day — Claude-generated daily insight for each rep based on their recent activity
• Leaderboard — team and individual, weekly and monthly, with sparklines
• Live floor feed — real-time activity stream, perfect for a wall-mounted TV in the BDC
• Pipeline view — drag-and-drop deal stages (where the metric supports stages)
• Unlimited seats · unlimited custom domains · unlimited data

The fine print

We don't sign multi-year contracts. Month-to-month. Cancel anytime. Your data export is one CLI command.

Hosted on Cloudflare, end to end. Your data lives in a D1 database we can export and hand to you as a SQLite file at any time. No vendor lock-in.

How we make it work as an agency

This is the part of the business model nobody usually explains, so I'll be direct. Cloudflare hosting is essentially free at our scale. Claude API costs are real but predictable (usually $5–30/mo per tenant). The monthly fee covers:

• Maintaining the codebase (new features ship to all tenants)
• Monitoring + incident response (Cloudflare alerts hit our pager)
• AI API costs for daily My Day generation and coach-dashboard insights
• One small change request per month included (rename a team, change a goal, add a metric)

Setup is where the real time goes — wiring your data source, configuring your brand profile, building any custom regex needed for your team's text patterns, backfilling history, training. That's why it's $500–2,500 one-time and small monthly after.